URGENT HIRING for Executive Assistant cum Personal Assistant
Email ID:
[email protected]
Contact : (phone hidden)
Position: Executive Assistant cum Personal Assistant
Location(s): Jabalpur
Experience: 12 to 15 years
Salary: Upto Rs. 6 Lpa
Opening(s): 1
Job Summary
The Executive Assistant cum Personal Assistant will provide comprehensive administrative, operational, and personal support to senior management. The role involves coordinating railway project-related documentation, site communication, and office administration, purchase coordination, scheduling, and ensuring the smooth execution of day-to-day business activities.
Key Responsibilities
Executive & Personal Assistance
• Manage the executive's calendar, meetings, appointments, and travel arrangements.
• Screen phone calls, emails, and correspondence.
• Prepare meeting agendas, minutes (MOM), reports, presentations, and business documents.
• Follow up on action items and ensure timely completion.
• Maintain confidentiality of company and executive information.
Projects & Site Coordination
• Coordinate with railway site engineers, project managers, contractors, and clients.
• Track approvals, work orders, site reports, and correspondence.
• Coordinate submission of project-related documents to clients and authorities.
Office Administration
• Handle day-to-day office administration activities.
• Maintain office records, files, and document management systems.
• Coordinate with vendors, service providers, and internal departments.
• Ensure smooth office operations and administrative compliance.
Purchase & Procurement
• Prepare purchase requisitions and purchase orders.
• Obtain quotations and compare vendor prices.
• Coordinate with suppliers for timely delivery of materials.
• Maintain purchase records and inventory-related documentation.
• Follow up on invoices, payments, and vendor communications.
Documentation & Reporting
• Prepare daily, weekly, and monthly MIS report
📌 Senior Executive Assistant (Jabalpur)
🏢 White Force Group
📍 Jabalpur