JOB DESCRIPTION

Position: Officer Administration, Accounts & Data Entry

Department: Administration / Finance & Accounts
Designation: Admin Officer – Accounts & Data Entry
Reporting To: AGM – Corporate Quality Assurance & Head Office Operations / Designee & Management
Location: Head Office
Employment Type: Full time

1. JOB PURPOSE

To support day-to-day office administration, accounts-related data entry, documentation, record maintenance and coordination activities, ensuring accuracy, timely completion and proper maintenance of confidential company records.

2. KEY RESPONSIBILITIES

A. Accounts & Data Entry
- Enter and maintain accounting, purchase, sales, expense and other financial data in Tally/ERP/Accounting Software and MS Excel.
- Prepare and maintain payment, receipt, expense and other accounting-related records.
- Assist in preparation and checking of invoices, vouchers, debit/credit notes and supporting documents.
- Verify data entered against source documents and ensure accuracy and completeness.




- Maintain petty cash records and assist in routine cash/expense reconciliation.
- Assist Accounts team in preparation of statements, schedules and MIS reports.
- Maintain vendor/customer master data and update records as authorized.
- Assist in reconciliation of invoices, payments and outstanding balances.
- Scan, file and maintain soft copies and physical records of accounting documents.

B. Administration
- Handle routine office administration and documentation activities.
- Maintain office files, registers, records and correspondence.
- Coordinate with internal departments, vendors, service providers and other external parties for routine administrative matters.
- Assist in office stationery, consumables and other administrative requirements.
- Maintain records of office expenses, bills, quotations and service-related documents.
- Support travel, courier, dispatch and other office coordination activities.
- Assist in maintaining employee-related administrati

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