General Administration & Facility Management
- Manage office facilities including housekeeping, security, pantry, and maintenance.
- Oversee procurement of office supplies, stationery, and consumables.
- Handle vendor management selection, negotiation, and performance tracking.
- Maintain and monitor MIS for admin expenses and petty cash.
- Ensure compliance with local regulations (S&E;, signage, etc.).
- Oversee CCTV and biometric systems and maintain related documentation.
Vendor & Procurement Management
- Identify and onboard reliable vendors for admin and facility needs.
- Process purchase orders, invoices, and ensure timely payments.
- Maintain cost control and ensure adherence to budgets.
Employee Support & Office Operations
- Coordinate with HR for onboarding logistics welcome kits, seating arrangements, and access setup.
- Assist with visitor management and front-desk operations.
- Organize internal events, celebrations,
and employee engagement activities.
Travel Management
- Plan and manage travel logistics including bookings, itineraries, and documentation.
- Maintain travel expense reports and ensure adherence to company travel policies.
- Coordinate with travel vendors for corporate tie-ups and service quality.
Reporting & Documentation
- Prepare monthly management reports (MMR) on admin and facility performance.
- Maintain asset records, service logs, and inventory documentation.
- Support audits and ensure timely renewals of service contracts.
Preferred Attributes:
Detail-oriented and proactive problem solver.
- Ability to multitask and manage multiple projects.
- Experience working in dynamic, quick-paced environments.
- Customer service mindset and ability to liaise effectively across departments.