Role Summary

We are looking for an experienced Admin Manager to lead the end-to-end administration function for our Bengaluru office. The role owns facilities upkeep, housekeeping, transport, vendor management, procurement approvals, and workplace hygiene & safety, while managing a team of admin support staff. The ideal candidate is hands-on, vendor-savvy, and comfortable balancing day-to-day operations with cost and process discipline.

Key Responsibilities

Team & People Management
- Lead, supervise and schedule the admin support team – executives, housekeeping, and security staff.
- Set transparent SOPs, assign duties, monitor performance and conduct regular team briefings.
- Handle attendance, leave planning, and act as first point of escalation for team-related issues.
- Train and onboard new admin staff and third-party contract personnel. Facilities, Housekeeping & Hygiene
- Ensure the workplace is consistently clean, well-maintained and compliant with hygiene standards across all floors/areas.
- Own preventive maintenance schedules for office infrastructure – HVAC, plumbing,



electrical, pest control, etc.
- Conduct regular facility walk-throughs and audits; track closure of snags/complaints via a ticketing log.
- Manage seating, space planning and office upkeep for a smooth employee experience.
- Ensure fire safety, first-aid and statutory workplace safety compliance. Transport Management
- Plan and manage employee transport/cab services, routes and vendor SLAs.
- Monitor transport costs, safety compliance and driver conduct.
- Handle escalations related to pick-up/drop delays, vehicle condition, and billing discrepancies. Vendor Management & Procurement
- Identify, evaluate and onboard vendors for housekeeping, pantry, transport, stationery, AMC services etc.
- Drive vendor quote comparisons (RFQs), negotiate pricing and finalize contracts/SLAs.
- Review and approve purchase orders and invoices within defined authority limits.
- Track vendor performance, renewals

📌 Admin Manager (Bengaluru)
🏢 Insure Pro 2.0
📍 Bengaluru