Job Summary

We are looking for a smart, organized, and responsible Executive Assistant to provide administrative and coordination support to senior management. The candidate will be responsible for managing schedules, correspondence, meetings, documentation, follow-ups, and day-to-day office coordination.

Key Responsibilities
- Manage the calendar, appointments, meetings, and schedules of senior management.
- Prepare letters, reports, presentations, and other business documents.
- Handle emails, phone calls, correspondence, and official communication.
- Coordinate meetings and prepare agendas, minutes, and follow-up actions.
- Maintain confidential records, files, and important documents.
- Coordinate with internal departments, clients, vendors, and external stakeholders.
- Follow up on assigned tasks and ensure timely completion.
- Prepare daily/weekly reports and status updates for management.
- Assist management with travel arrangements, meetings, and official visits.
- Maintain proper documentation and filing systems.




- Perform general administrative and coordination duties as required.
- Support management in day-to-day operational activities.

Qualifications
- Bachelor's degree in Business Administration, Management, Commerce, or any relevant field.
- Freshers can also apply.
- 1–3 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, or similar role will be an advantage.

Required Skills
- Proficient in Microsoft Office – Word, Excel and PowerPoint
- Positive email drafting and communication skills
- Excellent organizational and time-management skills
- Strong follow-up and coordination ability
- Good English communication skills
- Ability to maintain confidentiality
- Professional attitude and good interpersonal skills
- Ability to multitask and work under deadlines

Preferred Candidate
- Smart, presentable, and well-organized
- Strong attention to detail
- Good problem-solving ability
- Willing to work in a shipyard / industrial

📌 Back Office Executive (Kochi)
🏢 Sea blue shipyard Ltd,Vypin
📍 Kochi