Back Office & Accounts Executive – Job Profile Requirement 1 person
Job Title
Back Office & Accounts Executive
Department
Administration & Accounts
Reports To
Accounts Manager / Finance Manager / Managing Director
Job Summary
The Back Office & Accounts Executive is responsible for handling day-to-day administrative, accounting, documentation, and coordination activities. The role ensures accurate financial records, timely invoicing, statutory compliance, and smooth communication with customers, suppliers, banks, and internal departments.
Key Responsibilities
Back Office Administration
- Prepare quotations, sales orders, purchase orders, and delivery challans.
- Maintain customer and supplier records.
- Coordinate with Production, Quality, Purchase, and Stores departments.
- Prepare and maintain MIS reports.
- Handle email correspondence and telephone inquiries.
- Maintain office files, records, and documentation.
- Support management with reports and administrative tasks.
- Maintain attendance records and office stationery.
Accounts Responsibilities
- Record day-to-day accounting transactions.
- Prepare sales invoices and tax invoices.
- Record purchase bills and supplier invoices.
- Process customer receipts and supplier payments.
- Maintain cash book, bank book, and petty cash.
- Perform bank reconciliation.
- Maintain accounts receivable and accounts payable.
- Follow up with customers for outstanding payments.
- Prepare monthly financial reports and account statements.
- Assist in budgeting and expense tracking.
GST & Statutory Compliance
- Maintain GST records and documentation.
- Assist in GST return preparation and reconciliation.
- Support TDS calculations and documentation.
- Maintain statutory records required by auditors.
- Coordinate with Chartered Accountant during audits.
Inventory & Documentation
- Maintain inventory records in ERP or accounting software.
- Verify stock-related documents with Stores.
- Prepare dispatch documentation.
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