Aivar Innovations is looking for a sharp, discreet, and highly organized Senior Executive Assistant to support the Founders' Office. You will work directly with all four founders, serving as their shared operational backbone — managing their time, travel, communications, and follow-ups so they can stay focused on customers, product, and growth. This means balancing competing priorities across four principals and exercising sound judgment on what needs whose attention first. This role demands exceptional judgment, ownership, and the ability to operate with minimal supervision in a fast-moving AI services environment.

Key Responsibilities

1. Calendar & Travel Management
- Own and optimize the founders' calendars — schedule, prioritize, and resolve conflicts across time zones (India, US, Middle East).
- Plan end-to-end domestic and international travel: flights, visas, hotels, ground transport, and detailed itineraries.
- Anticipate scheduling conflicts and proactively protect time for deep work and strategic priorities.




- Provide real-time support during founder travel to the US and other international destinations — rescheduling, coordinating with overseas customers and partners, and handling on-trip changes as they arise.

2. Communication & Inbox Management
- Triage emails and messages on behalf of the founders; draft responses, flag urgent items, and filter noise.
- Act as the first point of contact for internal teams and external stakeholders reaching the Founders' Office.
- Maintain skilled, timely communication with customers, partners, and investors.

3. Meeting Coordination & Follow-Through
- Prepare agendas, briefing notes, and background material ahead of key meetings.
- Capture minutes and action items; track follow-ups with internal owners until closure.
- Coordinate leadership reviews, board meetings, and customer/investor calls.

4. Stakeholder Coordination
- Coordinate investor and key customer interactions on behalf of the founders — scheduling

📌 Senior Executive Assistant (Bengaluru)
🏢 Aivar Innovations
📍 Bengaluru