– Track action items and deliverables assigned to management team, branch managers, and other team leads.
– Maintain a live follow-up tracker; proactively chase pending items and flag delays or non-compliance to the Co-Founder before they become problems.
– Prepare a short daily/weekly status summary of open items across the management team.
- Calendar & Time Management
– Own the Co-Founder's calendar end-to-end — scheduling, prioritising, and resolving conflicts across the Tuesday management meeting, strategy sessions, external partner meetings (e.g. university visits), and personal commitments.
– Build in buffer and focus time in line with the Co-Founder's weekly rhythm (ops-focused early week, strategy/growth-focused midweek).
– Send timely reminders and ensure the Co-Founder is briefed with context ahead of every meeting.
- Minutes of Meetings (MOMs)
– Attend key meetings (management reviews, partner discussions, strategy sessions) and prepare explicit, action-oriented MOMs within 24 hours.
– Ensure every MOM has owners and deadlines against action items, and feed these into the follow-up tracker.
- Office Administration
– Manage day-to-day admin for the Pune head office — vendor coordination, supplies, courier/documentation, facility upkeep, and coordination with other branch offices as needed.
- Basic Office Accounting
– Track and record day-to-day office expenses, maintain petty cash records, and reconcile receipts.
– Prepare simple monthly expense summaries for the Co-Founder's review and liaise with the accounts team for larger reconciliations.
- Personal & Household Task Management
– Handle personal travel bookings (flights, hotels) for the Co-Founder and family.
– Manage timely insurance premium payments and renewals.
– Support with personal banking tasks (p
📌 Executive Assistant to CEO (Pune)
🏢 idealrew Group
📍 Pune
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