Company: Suburban Residency
Location: Kanjikuzhi, Kottayam, Kerala
Department: Stores / Purchase / Finance & Operations
Position: Stores & Procurement Executive
Employment Type: Full time
Experience Required: Minimum 3 Years
Industry Experience: Hospitality experience required
Job Summary
Suburban Residency is seeking an experienced and hands-on Stores & Procurement Executive to manage purchasing, receiving, inventory control and stores operations for the hotel.
The candidate must have a minimum of 3 years of relevant experience, including practical experience in the hospitality industry, preferably in a hotel, resort, restaurant or organized F&B; operation.
This is not an entry-level stores position. The successful candidate must be able to demonstrate practical knowledge of hotel purchasing, vendor management, receiving procedures, inventory controls, stock reconciliation, documentation and month-end stock closing.
The position requires flexibility in working hours.
The candidate must be willing to work beyond normal duty hours when operationally required and must be available during month-end closing, stock verification, audits, major events and other critical operational periods.
Key Responsibilities
The Stores & Procurement Executive will be responsible for:
- Managing the day-to-day purchasing and stores activities of the hotel.
- Receiving and reviewing approved purchase requirements from various departments.
- Obtaining quotations and comparing price, quality, availability and delivery terms.
- Coordinating with approved vendors and suppliers for timely procurement.
- Preparing and maintaining purchase orders and supporting procurement documentation.
- Ensuring purchases are made only against authorized requirements and approvals.
- Negotiating with vendors within approved authority levels to achieve competitive pricing and favorable commercial terms.
- Maintaining an updated approved-vendor and supplier database.
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