Job Description Executive Assistant to Business Development Manager

About the Role

We are looking for a proactive, organized, and detail-oriented Executive Assistant to provide comprehensive administrative and business support to the Business Development Manager. The incumbent will be responsible for managing schedules, coordinating meetings, preparing reports and presentations, following up on key business initiatives, and ensuring seamless communication with internal and external stakeholders.

Key Responsibilities

- Manage the Business Development Advisor's calendar, appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, prepare agendas, and record Minutes of Meetings (MoMs).
- Track action items and ensure timely follow-up with various departments and stakeholders.
- Prepare presentations, business reports, MIS dashboards, and analytical reports using Microsoft Excel and PowerPoint.
- Assist in preparing proposals, business presentations, and client documentation.
- Coordinate with cross-functional teams to gather information required for business development activities.
- Maintain confidential documents, correspondence, contracts, and business records.
- Draft professional emails, letters, presentations, and official communications.




- Support client meetings by coordinating logistics, preparing meeting materials, and ensuring timely follow-up.
- Monitor project updates and maintain trackers for ongoing business initiatives.
- Conduct internet research, collect market intelligence, and compile competitor information as required.
- Manage expense statements, travel reimbursements, and administrative documentation.
- Ensure timely submission and maintenance of reports, presentations, and management updates.
- Perform any other executive and administrative responsibilities assigned by the Business Development Manager.

Required Skills

- Bachelor's Degree in Business Administration, Commerce, Management, or a related discipline.
- Fresher–3 years of experience as an Executive Assistant, Executive Secretary, Executive Coordinator, or in a similar role supporting senior management.
- Excellent verbal and written communication skills.
- Robust organizational and time-management abilities.
- Basic proficiency in Microsoft Excel, PowerPoint, and Word.
- Excellent follow-up and coordination skills.
- Ability to maintain confidentiality and handle sensitive information.
- Multitasking capability with attention to detail.

📌 Executive Assistant (Kolkata)
🏢 Ampl Resources
📍 Kolkata