By clicking the Apply button I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda s and I further attest that all information I submit in my employment application is true to the best of my knowledge Job Title Executive Assistant Mission Responsible for functional activities such as filing distributing correspondence and or maintaining records and processing invoices Operate basic computer software to ensure all necessary support processes are completed within deadlines thereby promoting excellence in service and communication with stakeholders Purpose of the main job To support the leadership To enhance operational efficiency by driving process optimization follow robust processes complying with the respective framework and relevant SOPs in collaboration with cross-functional stakeholders Main responsibilities The individual will be providing and ensuring Secretarial and Administrative support to the multiple business stakeholders The individual must have experience with SAP Concur Ariba Teams Outlook Calendar and ERP tools Perform a variety of office management functions such as assisting in various projects ordering budget items renewing contracts and preparing expense reports for the respective business leaders oversee the maintenance of complex filing and record-keeping systems Responsible for all travel arrangements Domestic and International and coordinating logistics like visa transport hotels etc of respective Leaders through Takeda s designated agencies to comply with the travel policy Maintain timely concur claims management for respective Leaders Responsible for calendar management and documentation of internal and external meetings along with follow-up action Review the minutes for future reference and business planning Responsible for all other employees in the respective departments with support related to relocation overseas visa applic