With thousands of hotels in over 100 countries and territories Hilton offers countless opportunities to delight From an open door to a welcoming smile and an exceptional experience we offer the millions of travellers who stay with us every year a welcome they will never forget In addition to our flagship brand Hilton Hotels Resorts the family of brands includes Waldorf Astoria LXR Conrad Canopy Curio Collection DoubleTree Hilton Garden Inn Hampton and many others If you appreciate the impact global travel can have on the world you may be just the person we are looking for to work as a Hilton Team Member Because it s with Hilton where we never forget the reason we re here to delight our guests Team Members and owners alike The Admin Executive will provide support to the General Manager in the Executive Office The role s core duties will include secretarial services coordinating activities in the Executive Office and assisting other Executive Assistants and Secretaries when required This role oversees all administrative functions including proper distribution of internal and external mail independent correspondence and an up to date registry system to maintain an effective and effective Executive Office What will I be doing As the Admin Executive you will be responsible for performing the following tasks to the highest standards Arrange appointments and meetings for the General Manager record them in the calendar diary and ensure the General Manager has the appropriate documentation for each appointment Attend meetings such as Department Head Meeting Executive Committee Meeting and any other when requested and take minutes of attended meetings Receive visitors and guests on behalf of the General Manager and in his her absence answering questions and concerns and following through with resolutions Arrange room and restaurant reservations for VIP guests personnel if requested Arrange and coordinate the General Manager s schedule and remind him her in time Assist the Gen