Responsibilities

Core Procurement

1. Purchase Requisition (PR) Review
2. Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR
3. Provide support in identifying the type and method of procurement (depending on type of
material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

1. Contribute to the strategic sourcing process by participating in activities such as:
Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category
2. Preparing the request for information (RFI) document for bidder evaluation
3. Identification of potential bidders who meet the requirements (using Company vendor
database, Supply market analysis, advertisement or recommendations from other teams)
4. Preparation of the Request for Proposal (RFP) document
5. Organizing and planning pre-bid meeting based on the queries and communication
requirements from vendors
6. Technical and Commercial bid evaluation of vendors
Conducting fact-based negotiations with shortlisted bidders
7. Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
approvals as per DoA

Contract Preparation and Order Placement

1. Prepare contract document as per stated protocols & standard templates
Set up the approved contract record within the ERP system, using the appropriate system
steps and functionality
2. Maintain the contract document for future reference as per defined document
management policy
3. Send the contract to vendor and all identified stakeholders
4.



Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

- Based on approved NFA, prepare, review and issue rate contracts
- Prepare master outline agreement (OA) in ERP system based on rate contract

1. Prepare PO / SO for procurement under valid rate contract

Associated Procurement Activities

Post Order Management

- Prepare Billing Break Up and get it uploaded in SAP, if applicable
- Address, resolve or re-allocate and share response for queries raised by vendors or from
other internal stakeholders, during expediting delivery
- Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
items, Time Extensions etc.
- Facilitate closure of contracts and take necessary actions
- Manage inbound logistics services for other Ex-Works Domestic Supplies
- Execute contingency plans in case of immediate business requirements

- Supplier/ Vendor Identification and Onboarding
- Coordinate with current identified vendors to send information/ documents in predefined
forms for evaluation
- Prepare vendor evaluation criteria for the category in consultation with quality, engineering
and project management & control departments
- Check details of forms submitted by vendor for their completeness and validity of
documents
- Coordinate with Quality/Engg /User team for vendor assessment if required
If the vendor is qualified based on the vendor evaluation criteria,



update approved vendor
list & communicate to vendor
- Input required data and documents into the MDG Ariba system to get vendor code created
in SAP

Supplier/ Vendor Performance Management

- Contribute to performance evaluation, management and development planning of suppliers/
vendors for assigned category by partaking in activities such as:
- Preparation of vendor segmentation matrix based on annual spend with the vendor and
risks associated
- Preparation of vendor performance evaluation criteria and frequency of evaluation for each
vendor segment
- Assigning performance levels to vendors, review of vendor scorecard, and checking if the
performance is meeting desired level
- In case of satisfactory performance, communicating performance feedback to vendors
highlighting improvement opportunities on individual parameters
- In case of unacceptable performance, communicating performance to vendor & planning
discussions to identify actions required for performance improvement

Qualifications

Education
Bachelor's degree in engineering in any discipline
General Experience
More than 5 years of experience in supply chain management, procurement and related area.
Technical Experience
► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/
large size Infrastructure projects, estimation and cost Engineering
► Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool,
reverse auctions, etc.).
► Demonstrate methodical and precise approach towards commercial and contractual execution
► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier
relationship management

📌 Associate Manager - Buyer -Techno Commercial (Ahmedabad)
🏢 Adani
📍 Ahmedabad