1) Job Description: ExIm – Planning & Coordination
Role Title: Executive / Senior Executive – ExIm (Planning & Coordination)
Function: Logistics & Warehousing – ExIm
Location: Dholera (Project Site) with vendor/port visits as required
Reporting To: Lead – Logistics & Warehousing (SPOC – L&T;) and functionally to Head – ExIm
Stakeholders: MEP/CSA Procurement, Warehousing & Stores, Finance & Accounts, Vendors, CHAs, Freight Forwarders
Role Purpose
Plan, schedule, and coordinate end-to-end international shipments (air/ocean/express) for tools, spares, bulk materials, and capital equipment to meet project milestones with zero surprises, minimum logistics cost, and full compliance to Indian customs, DGFT, and L&T; standards.
Key Responsibilities
- Shipping Plan & Milestone Control
- Build and maintain the Master Shipment Plan linked to procurement PO milestones and site need dates.
- Slot booking with carriers and forwarders; route & mode optimization (air vs. sea vs. charter) based on TCO and risk.




- Align delivery plans with Site CMPC and construction workfronts; run weekly expediting/exception reviews.
- Vendor & Forwarder Coordination
- Issue shipping instructions and packing guidelines; verify readiness (dimensions, weight, HS hints, special handling).
- Confirm Incoterms® 2020, insurance coverage, and handover points; ensure pre-alerts and visibility updates (Milestone–ETA–ATA).
- Compliance-by-Design Planning
- Early classification & compliance enablement: HS classification hypothesis, SCOMET/red flag screening, EPCG/Project Import eligibility, SVB needs.
- Define documentation pack requirements with the Documentation team (CI/PL, COO, BL/AWB, COI, MSDS, CE/UL, etc.).
- Plan special permits/exemptions (e.g., Project Import Registration, MOEF, WPC, BIS, DoT, Atomic Energy where applicable).
- Port & Customs Interface
- Reserve CFS/port slots, arrange special handling (OOG/heavy-lift, LCL consolidation, FTWZ if used).
- Coordinate with CHA for filing windows, minimize

📌 EXIM Staff (Ahmedabad)
🏢 LT-Larsen & Toubro
📍 Ahmedabad