Job Family:
Facilities (India)
Travel Required:
Up to 10%
Clearance Required:
None
What You Will Do:
- Reports to Director -Facilities & Administration
- Overall responsible for all administrative aspects and functions related to the day-today operations of the site.
- Experience in handling office expansion and renovation projects.
- Working closely with PMC to ensure productive and consistent practices through all stages of the project and make sure project deadlines are meet as agreed with business
- Experience in handling documentations and ISMS Audits
- Interface and liaison with all government officials like law enforcement (police), waste management, e waste. Health authorities, EHS and SEZ authorities, etc.
- Also, interface with vendors appointed by these government bodies to provide the services.
- Maintain registers & files in the office
- Prepare and present accurate and reliable reports to HOD
- Compile the list of documents and information to be collected from the builder
- Prepare and maintain of asset management
- Prepare and maintain all vendors and key person contact details
- Prepare and maintain all vendor Standard Operating Procedure (SOP)
- Maintain the vendor services in a cost-effective way
- Maintain cafeteria management
- Ensure the safety of the office follow and enforce safety rules and regulations.
- Demonstrate pro-active handling in core areas of responsibility
- Ensure uninterrupted services by maintaining all equipment with least breakdowns .
- Plan PPM (Periodic Preventive Maintenance) for all services to avoid crisis bound repair work
- Maintain good relationship with clients, landlord and vendors
- Arrange regular meetings with key vendors.
- Handle emergency situations and time sensitive deadlines with accuracy and speed
- Attend to and assign work orders and emergency projects with required urgency and priority
- Conduct periodic inspections of buildings and facilities and reporting the same needs
- Supervise the count of ticket