Summary

The Executive Assistant is a dual‑impact role supporting PDO leadership and teams at our India Development Center. You will combine PMO and governance responsibilities with executive support, office coordination, and vendor/procurement activities.
You will maintain project dashboards and documentation, coordinate leadership calendars and events, and manage local vendors and purchasing processes. Your work will help PDO deliver on its FY26 priorities around operational excellence, AI and cloud adoption, and customer‑centric innovation by ensuring robust project hygiene and frictionless day‑to‑day operations.
Job Description

What you'll do:
1. PMO & Governance (Approximately 40%)
- Maintain and update project dashboards for PDO teams, ensuring milestones, risks, and dependencies are current, accurate, and visible to stakeholders, including for initiatives tied to AI, cloud, security, and data platform adoption.
- Consolidate weekly and monthly status reports for India‑based PDO leadership, highlighting key KPIs, resource utilization, and operational health,



and support preparation of materials for global reviews.
- Assist in refining and documenting standard operating procedures (SOPs) for India Development Center activities (e.g., meeting cadences, reporting cycles, vendor processes) to improve efficiency, consistency, and throughput.
- Act as custodian for project and operational documentation, ensuring Confluence, SharePoint, and other repositories are well‑organized, up‑to‑date, and easy to navigate, including materials related to PDO VPMOM initiatives such as AI lifts, DR readiness, and platform reliability.

2. Administrative Assistance (Approximately 30%)
- Manage calendars for India PDO leaders, including complex, cross‑time‑zone scheduling with global stakeholders, and coordinate travel and logistics for visiting leaders, customer‑facing events, and internal planning workshops.
- Plan and support internal events such as Town Halls, Sprint Reviews, a

📌 Executive Assistant (Bengaluru)
🏢 Guidewire
📍 Bengaluru