The role plays a critical role in managing the procurement and contract management processes for capital projects. The primary focus of this role is to streamline and optimize the entire sourcing process—from identifying needs and suppliers to the finalization of contracts—ensuring that capital expenditure projects are executed efficiently, within budget, and in compliance with organizational goals and legal requirements.
Responsibilities
- Support the workflow of contracting process to overview contract milestones.
- Develop, maintain and govern Payment dashboard to ensure suppliers are systematically paid on time and in full
- Maintain project comms log database to capture all decisions taken through the entire project lifecycle to create an audit trail.
- (during tendering process) Manage and Update dashboard tracker and database to capture GP pre-negotiated multiyear savings from OEM over the 5yr period.
- Develop and collate As-Build documentation. Following up with OEMs and stakeholders. Deliver and brief KM team for proper taxonomy for cataloguing.
- Monitor/manage warranties
- Expand preferred suppliers list plus market intelligence assessment to categorise and group like suppliers for tendering invites
- Execute and support TPDD process to liaise and facilitate handling of docs and process with controls and compliance.
- Market Intelligence team: perform standard investigations for suppliers (mostly civils/construction) – work with consultants, other companies/peers.
- Track and report SLA/KPI’s/Savings as per agreed methodology
- Support the Engineering and GP team with the Supply market scan - identify potential supply base / prepare short-list
- Gather requirements for Rfx
- Collection, tracking, analysis, rank if evaluation matrix, summary & reporting for RFx/competitive bidding process across contractual requirements, cost, service, quality, sustainability, and innovation
- Gather supplier questions and share responses to all suppliers
- Par