Calendar Management 10%

o Manage the MD's calendar end-to-end, including scheduling, prioritizing, and resolving conflicts across internal and external meetings.

o Anticipate scheduling needs and proactively flag clashes or preparation time required ahead of key meetings.

Travel and Logistics 10%

o Coordinate all domestic and international travel arrangements, including flights, visas, hotels, and ground transportation.

o Prepare detailed travel itineraries and ensure timely communication of logistics to the MD and relevant stakeholders.

o Submit and track travel and business expenses through Concur, ensuring accuracy and timely reimbursement.

Communication and Correspondence 10%

o Draft, proofread, and manage correspondence on behalf of the MD, including emails, letters, and internal communications.

o Screen and prioritize incoming communication, ensuring timely response or escalation as appropriate.

o Issue personal letters, memos, and formal authorization letters (LOI/LOA) on behalf of the MD's office, and maintain corresponding records in the system.





Project Management 5%

o Support the MD's office in tracking key organizational projects and initiatives, ensuring deadlines and deliverables are monitored.

o Coordinate with relevant stakeholders to gather updates and consolidate status reports for the MD.

Coordination for Events — Conferences and Seminars 5%

o Coordinate logistics for conferences, seminars, and other events involving the MD, including venue, scheduling, and stakeholder invites.

o Liaise with internal and external stakeholders to ensure smooth event execution.

Reports and MIS 8%

o Prepare and maintain periodic reports and MIS trackers for the MD's office as required.

o Consolidate data from various departments into structured summaries for the MD's review.

o Maintain incident and recognition records (Negative Incident Reports, positive remarks) in the system.

CBA Renewal Management, Vessel Data & Union Coordination 12%

o Suppor

📌 Executive Secretary (Mumbai)
🏢 Anglo Eastern Ship Management
📍 Mumbai