ROLE PURPOSE
The Purchase Coordinator makes sure purchase orders go out on time at market-beating costs, and then stays on the vendor until the goods physically land at our warehouse. Equally significant, the role keeps every stakeholder — sales, warehouse, accounts, and leadership — informed ahead of time, so that supply status is always known and never has to be chased.
KEY RESPONSIBILITIES
1. Purchase Order Release
- Convert approved requirements into purchase orders within the defined turnaround, with complete specifications — SKU, quantity, glaze/finish, packing standard, and delivery date.
- Ensure every PO is released only at final negotiated rates. Placeholder or provisional rates are not acceptable under any circumstance.
- Obtain and compare quotes, negotiate on price, MOQ, lead time, and payment terms, and record the rationale for the vendor selected.
2. Cost Negotiation & Rate Discipline
- Benchmark every purchase against the last purchase rate and alternate vendor quotes; drive rates down without compromising the quality standard.
- Maintain an updated SKU-wise rate card across the active vendor base, and flag any upward rate movement to leadership with reasons.
- Track and account for freight, packing, and other landed-cost elements while comparing vendors.
3. Vendor Follow-Up & Delivery Assurance
- Own the open PO book end-to-end. Follow up with vendors on a defined rhythm, not only when a delivery is already late.
- Secure production confirmation, work-in-progress status, and dispatch dates from vendors; capture every commitment in writing.
- Identify slippage risk early and escalate internally before the committed date is missed, along with a revised realistic ETA.
- Coordinate dispatch, transporter booking, and inward scheduling so that goods reach the warehouse on time and in full.
4. Documentation, Trackers & SOP Compliance
- Maintain the purchase tracker as a single source of truth, PO status, expected dates, follow-up log, dispatch details,
📌 Purchasing Coordinator (Jaipur)
🏢 Lagavi
📍 Jaipur