We are seeking a dynamic and experienced Executive Assistant (EA) to provide high-level administrative support to our executive team. The ideal candidate will be a proactive and detail-oriented professional with strong organizational skills and the ability to thrive in a rapid-paced, rapidly evolving environment. The EA will play a critical role in facilitating the productivity and effectiveness of our executives, enabling them to focus on strategic initiatives and business growth.
Key Responsibilities:
- Calendar Management: Effectively manage executives calendars, scheduling meetings, appointments, and events while prioritizing conflicting priorities and ensuring optimal time management.
- Communication: Serve as the primary point of contact for internal and external communications, screening emails, phone calls, and other inquiries, and responding promptly and professionally as needed.
- Travel Coordination: Coordinate complex travel arrangements for executives, including flights, accommodations, and ground transportation,
ensuring seamless logistics and adherence to travel policies and budgets.
- Document Preparation: Prepare and edit correspondence, presentations, reports, and other documents with accuracy and attention to detail, ensuring consistency and alignment with company standards.
- Meeting Support: Assist with meeting preparation, including agenda development, document distribution, and minute-taking, as well as follow-up on action items to facilitate effective decision-making and execution.
- Information Management: Maintain organized electronic and physical filing systems, ensuring easy access to documents and information as needed, and safeguarding sensitive and confidential data with utmost discretion.
- Administrative Assistance: Provide general administrative support to executives, including expense reporting, invoice processing, office supply management, and other ad hoc tasks to enhance operational efficiency and effectiveness.
- Relationship Ma
📌 Executive Assistant (Mumbai)
🏢 PayU
📍 Mumbai