Calendar Management 10%

Manage the MD's calendar end-to-end, including scheduling, prioritizing, and resolving conflicts across internal and external meetings
Anticipate scheduling needs and proactively flag clashes or preparation time required ahead of key meetings

Travel and Logistics 10%

Coordinate all domestic and international travel arrangements, including flights, visas, hotels, and ground transportation
Prepare detailed travel itineraries and ensure timely communication of logistics to the MD and relevant stakeholders
Submit and track travel and business expenses through Concur, ensuring accuracy and timely reimbursement

Communication and Correspondence 10%

Draft, proofread, and manage correspondence on behalf of the MD, including emails, letters, and internal communications
Screen and prioritize incoming communication, ensuring timely response or escalation as appropriate
Issue personal letters, memos, and formal authorization letters (LOI/LOA) on behalf of the MD's office, and maintain corresponding records in the system

Project Management 5%





Support the MD's office in tracking key organizational projects and initiatives, ensuring deadlines and deliverables are monitored
Coordinate with relevant stakeholders to gather updates and consolidate status reports for the MD

Coordination for Events — Conferences and Seminars 5%

Coordinate logistics for conferences, seminars, and other events involving the MD, including venue, scheduling, and stakeholder invites
Liaise with internal and external stakeholders to ensure smooth event execution

Reports and MIS 8%

Prepare and maintain periodic reports and MIS trackers for the MD's office as required
Consolidate data from various departments into structured summaries for the MD's review
Maintain incident and recognition records (Negative Incident Reports, positive remarks) in the system

CBA Renewal Management, Vessel Data & Union Coordination 12%

Support coordination and tracking of Collective Bargaining Agr

📌 Executive Secretary (Mumbai)
🏢 Anglo-Eastern
📍 Mumbai