Key Responsibilities:
- Work closely with Recruitment Program Specialists to deliver top-notch service to the client
- Responsible for back-end operational/administrative support tasks, such as updates to the hiring manager, cost centre, end date, customer-defined fields, etc within the vendor management system.
- Enter new contractor profiles (contact information) and details of assignment into VMS (example: Beeline, IQN etc. )
- Assist Recruitment Program Specialists with the extension of contract assignments
- Conduct recent hire orientation for contractors
- Liaise with managers, vendors, and security department to ensure all necessary paperwork is completed and collected prior to starting assignment and at end of the assignment
- Ensure all work orders are closed in the VMS system when notified of an end of the assignment
- Ensure the security department is notified of the end of assignments
- Assist in collection of contractor hours and approval of time by hiring managers
- Constant interaction via email, VOP, and phone with hiring managers, supplier partners (recruitment agencies), contract personnel, and other partners
- Constant interaction with supplier partners (recruitment agencies) to ensure new hire paperwork is completed in a timely manner so the contractor can start the assignment on time.
- Log all client and supplier inquiries into Salesforce. com or equivalent tool/MIS
- Assist in running and reviewing standard program reporting as requested
- Provide general program, operational, and system user support
- Ensure compliance with client's policies, guidelines, and processes
- Monitor data integrity and act as a team player to all peers.