Job Description
Who we are looking for
Asia Pacific Administration Team
You will collaborate closely with leaders and colleagues across the region, using sound judgement, anticipating needs, and managing competing priorities to deliver high-quality outcomes under tight timeframes.
What you will be responsible for
Manage complex, frequently changing calendars for multiple senior executives, using sound judgement to prioritise meetings and protect executive time
Handle sensitive matters with discretion and solid judgement, collaborating across business lines and geographies
Prepare, coordinate, and distribute meeting materials independently and efficiently (daily, weekly, and monthly cadence)
Coordinate internal and external meetings, interviews, and video conferences, including room bookings and support for virtual meeting tools (Teams, Zoom, videoconferencing, etc.)
Plan and book cost-effective domestic and international travel itineraries
Prepare, submit, and reconcile expense reports using relevant systems
Use delegated manager tools and online systems (where permissions allow)




Support managers with new-hire onboarding logistics (workspace, technology, access, etc.)
Coordinate offsite meetings, leadership events, and team activities
Partner with Executive Assistants across the organization to ensure seamless coverage and consistent ways of working
Education & Preferred Qualifications
Associate degree from an accredited institution, or equivalent practical experience
6+ years’ experience as an Executive Assistant or in a senior administrative role within a corporate environment
Advanced proficiency across the Microsoft 365 suite, including Outlook, Word, Excel, and PowerPoint, with a strong focus on speed, accuracy, and quality, as well as effective use of tools such as Planner, Loop, and other collaboration solutions to streamline ways of working.
Skills & Attributes
Proactive self‑starter with strong initiative, integrity, and the ability to work independently
H

📌 Executive Assistant (Bengaluru)
🏢 State Street
📍 Bengaluru