Provide proactive, high-quality administrative and coordination support to the Management Board Member, ensuring smooth functioning of the office, effective stakeholder management, and timely execution of priorities.
Key Responsibilities
- Calendar & Operations Management: Manage complex calendars, meetings, and day-to-day office operations.
- Stakeholder Management: Act as a key interface between the Management Board Member, clients, internal teams, and external stakeholders.
- Coordination & Governance: Plan and coordinate review meetings, track deliverables, and ensure timely inputs and follow-ups.
- Project Support: Support organization-wide initiatives and special projects on behalf of the Management Board Member’s office.
- Executive Engagements: Manage high-profile visits, leadership meetings, and official engagements end-to-end.
- Approvals & Administration: Facilitate timely finance, procurement, and travel approvals.
- Communication & Representation:
Ensure professional communication and represent the office with high standards of integrity and confidentiality.
Qualifications & Experience
- Proven experience as Executive Assistant / Personal Assistant supporting senior leadership.
- Strong communication skills (written & verbal).
- Excellent organizational, planning, and multitasking abilities.
- Proficiency in calendar management tools and MS Office (Advanced PowerPoint – mandatory).
- Strong stakeholder management and networking capability.
- High level of confidentiality, professionalism, and attention to detail.
- Ability to work under dynamic priorities and tight timelines.
- Flexibility to align with leadership schedules and urgent requirements.
100240 | Project Management | Professional | Non-Executive | Allianz Services | Full time | Permanent
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