We are seeking a talented individual to join our Operations team at Mercer. This role will be based in Gurugram. This is a hybrid role that has a requirement of working at least three days a week in the office

Lead Specialist – Executive/Administrative Assistant (Grade D1)

What can you expect?

The incumbent in this role will provide high-level executive and administrative support while also managing key elements of office hospitality, leadership visits, visitor management, events, gifting, and vendor coordination. This role requires a proactive, highly organized professional who can balance day-to-day administrative support with seamless execution of employee and leadership experience initiatives. The ideal candidate will be a trusted partner to the leadership team and a go-to person for administrative, hospitality, and event-related support.

We will count on you to:
- Coordinate and manage executive calendars, ensuring effective scheduling of meetings, appointments, and travel arrangements.
- Prioritize and communicate schedule changes promptly.
- Prepare meeting agendas,



documents, and follow up on action items.
- Manage leadership visits end to end, including hospitality, logistics, meeting arrangements, and visitor experience.
- Coordinate office events, team gatherings, leadership engagements, and internal celebrations.
- Support gifting activities for employees, visitors, leaders, and special occasions as required.
- Manage visitor experience, including welcome arrangements, access coordination, hospitality, and meeting room readiness.
- Make travel arrangements, including flight bookings, hotel accommodation, and transportation. Prepare detailed itineraries and ensure travel logistics are seamless.
- Maintain organized and up-to-date files, records, and documents.
- Assist in document preparation, formatting, and distribution.
- Oversee office supplies and equipment, ensuring a well-equipped and efficient work environment.
- Handle administrative tasks to

📌 Lead Specialist – Executive/Administrative Assistant (Gurugram)
🏢 Marsh
📍 Gurugram