Job Title: Admin Associate

Location:
Bengaluru

Employment Type:
Full-Time

About Us

We are a fast-growing deep-tech energy startup building next-generation Thermal Energy Storage systems for industrial decarbonization. We operate in a high-performance, execution-focused environment and are looking for individuals who take ownership and move fast.

Role Overview

The Admin Associate will be responsible for ensuring smooth day-to-day office operations, supporting leadership, coordinating vendors, managing documentation, and maintaining operational discipline across the organization.

This role requires high attention to detail, speed, discretion, and a strong bias for execution.

Key Responsibilities

1. Office & Facility Management
- Oversee daily office operations and ensure smooth functioning
- Manage office supplies, inventory, and vendor relationships
- Coordinate maintenance, utilities, and facility requirements
- Ensure a clean, organized, and productive workplace setting

2. Administrative Support
- Provide calendar, travel,



and meeting coordination support to leadership
- Maintain official records, agreements, and documentation
- Draft and format official communications, letters, and reports
- Handle courier, dispatch, and logistics coordination

3. Compliance & Documentation
- Maintain employee records and HR documentation
- Support statutory filings and compliance documentation
- Coordinate with accountants, legal advisors, and external consultants
- Track renewals (licenses, subscriptions, agreements, etc.)

4. Vendor & Procurement Coordination
- Manage vendor onboarding and payment tracking
- Raise purchase orders and coordinate procurement
- Negotiate basic commercial terms where required
- Maintain cost control discipline

5. Finance & Expense Coordination
- Track invoices and expense submissions
- Assist in reimbursements and payment follow-ups
- Maintain expense records and reporting sheets

Required Skills & Qualifications
- Bachelor’s degree

📌 Admin Associate (Bengaluru)
🏢 Voltanova
📍 Bengaluru