Office Administrator, Bookkeeper & Inventory Coordinator

only qualified candidate needs to apply

Position Summary

We are seeking a reliable, organized, and computer-proficient individual to manage daily office administration, bookkeeping support, inventory coordination, payroll processing, email communications, and website product updates.

The ideal candidate must have solid English communication skills, excellent attention to detail, and the ability to work independently while coordinating with management and other team members in the United States.

Work Schedule
- Six days per week
- 9:00 a.m. to 6:00 p.m. U.S. Eastern Time
- The candidate must be consistently available during these hours
- Some flexibility may be required based on business needs, payroll deadlines, inventory deliveries, or urgent office matters

Primary Responsibilities

Bookkeeping and Financial Administration
- Record and organize daily business transactions
- Enter invoices, bills, payments, expenses, and deposits into the bookkeeping system




- Maintain accurate financial records and supporting documentation
- Review vendor statements and identify missing invoices or payment discrepancies
- Assist with bank and credit card reconciliations
- Organize receipts, invoices, purchase orders, and other accounting documents
- Prepare basic financial, expense, and payment reports for management
- Coordinate with the company’s accountant or bookkeeper when necessary
- Maintain confidentiality of all financial and business information

Payroll Processing
- Review employee timecards, attendance records, paid time off, and payroll information
- Verify employee hours before payroll is submitted
- Process payroll accurately and on time
- Track payroll corrections, reimbursements, bonuses, deductions, and employee updates
- Maintain organized payroll records
- Communicate professionally with employees and management regarding payroll questions or discrepancies

Inventory Management
- Enter and update inv

📌 Accountant, back office (India)
🏢 Lobanas Management
📍 India