Assist in providing operation management services to ships under charge to ensure they run in a secure manner as required, and the running costs for all the vessels are within the budget allocated by the ship owners.
Roles and Responsibilities :
- Stores - Clarify the store purchase requests from the ships, get quotation, place purchase order for the stores and maintain all inventory files
- Spares par Requirements
- ts - Clarify the spares parts purchase requests from the ships, get quotation, place purchase order for the spares parts and maintain all inventory files
- Delivery of Spares/Stores to Ships Record status of the delivery and follow up with each requisition till delivery. Pay special attention to delay and potential delivery consolidation to save cost.
- Surveys Monitor the dates of the survey and arrange the class/statutory survey in consultation with Superintendent.
- Repairs Arrange routine repairs / requisition for service engineer / technician as per vessel requests and pass major repair requisitions for Superintendent s approval.
Keep record of all accrued repair costs.
- Routine communication Handle letters / telexes/ faxes to and from vessels and other concerned parties regarding spares/ stores/ repairs/ surveys/ registration
- Document Control Maintain check list of periodic reporting due from vessel. Verify from ship file for overdue report query vessels for abnormal delays .
- Ship: Dispatch and follow up documents relating to vessel s specific requirement.
- Office: Maintain files for indents/quotation/invoices as per department policy.
- Technical Operating Costs Participate in tasks related to technical operating cost, including invoices review, classification, system input, recording keeping and overdue invoices follow-up
- Manuals / Drawings / Instruction books - Maintain up-to-date record and files for quick retrieval and reference.
- Maintain central cost data for major stores, equipment, machinery, repair and dry-dock cost.
- Tracking o