Company Secretary

Department

Secretarial Compliance

Job Location

Gurugram

Role Overview

We are seeking a qualified Company Secretary with 5 7 years of post-qualification experience to support corporate governance, regulatory compliance, and secretarial functions, particularly for a listed entity workplace.

Key Responsibilities

1. Listing Compliance SEBI Filings
- Prepare and file periodic and event-based disclosures with stock exchanges (e.g., outcome of Board meetings, quarterly/annual results, shareholding pattern, corporate governance reports)
- Ensure timely compliance with all listing obligations and disclosure requirements
- Prepare responses to stock exchanges for clarifications and submissions, if any

2. Board Committee Management
- Prepare notices, agendas, and notes for Board and Committee meetings
- Draft minutes and ensure proper recording of proceedings and action points
- Track action items and follow up with internal stakeholders for closure
- Assist in annual calendar planning for Board and Committee meetings

3. Statutory Compliance (Companies Act,



2013)
- Prepare and file e-forms with MCA (e.g., DIR, MGT, AOC forms)
- Maintain statutory registers, minutes books, and corporate records
- Support conduct of Annual General Meetings and Extraordinary General Meetings
- Draft resolutions, notices, and explanatory statements
- Having worked on matters such as RPT, ESOP, Dividend disbursement, IEPF, Reg. 30 of SEBI LODR

4. Corporate Governance Policies
- Assist in implementation and monitoring of corporate governance frameworks
- Update and maintain policies (e.g., Code of Conduct, Insider Trading Code, Archival Policy)
- Website upkeep with respect to disclosures, announcements as per applicable laws
- Support compliance certifications and corporate governance reporting

5. Insider Trading Compliance Monitoring
- Administer compliance under Insider Trading regulations, including maintenance of structured digital database
- Monitor trading wind

📌 Company Secretary (Gurugram)
🏢 Transport Corporation Of India
📍 Gurugram