Role Overview

We are hiring an experienced
AP Associate (Individual Contributor)
to manage end-to-end Accounts Payable operations for a US-based client. Strong hands-on experience in
Bill.com and QuickBooks Online (QB)
is mandatory.

Key Responsibilities
- Monitor designated AP mailbox and process 250+ vendor invoices per month across three paying entities.
- Validate invoice completeness, route into Bill.com with supporting attachments, and correct OCR output (GL, entity, department, class, tags, project)
- Assign correct paying entity per client rules, including edge cases where entity is not explicitly stated.
- Set up and initiate Bill.com approval workflows aligned to client's approval hierarchy and dollar thresholds
- Monitor approval status, follow up on pending approvals, and flag aging or urgent invoices.
- Ensure successful sync from Bill.com to QBO; coordinate post-close adjustments directly in QBO as needed
- Process 1015 legal invoices per month with fund allocations across 200300 funds using approved cover sheets




- Maintain legal invoice tracker to support accruals, audits, and zero-backlog standards
- Review 100 employee expense reports per month in Expensify against policy; log exceptions and drive weekly follow-up cadence
- Perform monthly Amex and bank reconciliations; prepare schedules and exception lists for client review
- Support 1099 data preparation (vendor classifications, thresholds, amounts) from QBO
- Manage vendor onboarding and master data updates in QBO/Bill.com; respond to routine vendor inquiries using approved templates
- Escalate sensitive items (e.g., bank detail changes, disputes) to the client per defined protocols

Requirements
- 2+ years of hands-on accounts payable experience (US process mandatory)
- Robust working knowledge of
Bill.com & QBO,
must be able to demonstrate competency
- Strong understanding of AP workflows: invoice processing, approval routing, vendor management, and reconciliations.
- Experience handling multi

📌 Accounts Payable Associate (India)
🏢 Ardem Data Services
📍 India