Job Description Executive Assistant (Director's Office)

Position: Executive Assistant
Department: MDO
Employment Type: Full time
Working Days: 6 Days a Week (Monday - Saturday)
Location: Salt Lake, Sector V, Kolkata

Key Responsibilities
- Serve as the right hand to the Director for all internal and external coordination.
- Manage the Director's day-to-day schedule, calendar, meetings, task lists, reminders, and communications.
- Coordinate with all departments (Sales, Marketing, Operations, HR, Admin, Finance, etc.) on behalf of the Director to ensure timely execution of priorities.
- Track all delegated tasks, conduct regular follow-ups, and maintain status dashboards to ensure accountability and timely completion.
- Handle both professional and personal coordination tasks as assigned by the Director.
- Prepare presentations, reports, SOPs, meeting notes, business documents, and Excel trackers.
- Organize meetings, prepare agendas, record Minutes of Meeting (MoM), and ensure action items are completed within timelines.
- Conduct research on vendors, suppliers, products,



services, and other business requirements whenever required.
- Act as the single point of contact for selected internal stakeholders and external vendors to streamline communication.
- Coordinate travel plans, appointments, and other logistical arrangements for the Director.
- Oversee and manage office runners or junior support staff assigned to the Director's office.
- Maintain complete confidentiality while handling sensitive business information and company documents.
- Identify process improvement opportunities and assist in implementing operational efficiencies.
- Perform any additional responsibilities assigned by the Director based on business requirements.

Desired Skills & Competencies
- Exceptional organizational and time management skills.
- Strong ownership mindset with excellent follow-up and execution abilities.
- Outstanding verbal and written communication skills in English.
- Exce

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