CIARENS — BEACHFRONT ECO-LUXURY RESORT, PALOLEM BEACH, GOA

FINANCE & ADMIN EXECUTIVE

Reports To: Operations Manager

Location: Ciarens, Palolem Beach, South Goa

Employment Type: On Roll, Full-Time

Role Summary

Ciarens is seeking a Finance & Admin Executive to establish and manage the resort's financial and administrative backbone ahead of its October opening. This role is critical in the pre-opening phase — setting up payroll, statutory compliance, vendor onboarding, and financial systems — and will continue to manage day-to-day accounting and administration once the property is operational.

Key Responsibilities

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Set up and manage payroll processing for all on-roll and outsourced staff

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Handle statutory compliance — PF, ESI, GST, labour law filings, and other regulatory requirements

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Manage vendor onboarding, contracts, and invoice processing ahead of opening

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Maintain day-to-day bookkeeping, ledgers, and financial records

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Prepare monthly financial reports, budgets, and cash flow statements for management review

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Coordinate with external auditors, accountants,



and consultants as needed

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Oversee petty cash, expense approvals, and reimbursement processes

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Support general administrative functions — documentation, licensing renewals, office administration

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Liaise with Purchase & Store Executive on procurement budgets and cost tracking

Qualifications & Experience

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Bachelor's degree in Commerce, Finance, or Accounting (M.Com/MBA Finance preferred)

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3–5 years of experience in finance & admin roles, ideally within hospitality or hotel operations

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Solid working knowledge of Tally, Excel, and payroll/compliance software

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Solid understanding of Indian statutory compliance (GST, PF, ESI, TDS)

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Experience managing vendor relationships and basic procurement processes

Key Attributes

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Highly organized and detail-oriented, comfortable owning systems from the ground up

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Trustworthy and discreet in handling sensitive financial information

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📌 Finance & Admin Executive (South Goa)
🏢 Spectra Hospitality Services | Leading Hotel Consultants
📍 South Goa