Job Description Invoice & Vendor Payment Coordinator
Department
Finance / Procurement / Facilities Management
Reports To
Finance Manager / Business Finance Manager / Procurement Manager

Job Purpose
The Invoice & Vendor Payment Coordinator is responsible for coordinating the end-to-end vendor invoice process across commercial properties, ensuring invoices are verified against approved Purchase Orders (POs), Work Orders (WOs), Service Entry Sheets (SES), Goods Receipt Notes (GRNs), contracts, and supporting documents. The role coordinates with Operations, Procurement, Finance, and Vendors to ensure timely invoice processing, statutory compliance, audit readiness, and on-time vendor payments.

Key Responsibilities
Invoice Management
- Receive, verify, and process vendor invoices against approved PO, WO, SES, GRN, and contractual terms.
- Validate invoice accuracy, billing period, GST, rates, quantities, and supporting documents.
- Ensure invoices are complete and free from duplicate processing.
- Resolve invoice discrepancies by coordinating with Property Teams, Procurement, Finance,



and Vendors.
- Maintain invoice tracking until payment completion.

Property & Vendor Coordination
- Coordinate with Property Managers, Facility Managers, Cluster Heads, and vendors to collect complete invoice documentation.
- Follow up on pending invoices, approvals, and supporting documents.
- Act as the primary contact for vendor payment queries.
- Maintain healthy vendor relationships through timely communication.

Payment & Procurement Coordination
- Track invoice approvals and coordinate timely payment processing.
- Match invoices with PO, SES, and GRN.
- Monitor PR-to-PO conversion and coordinate PO amendments where required.
- Verify correct Cost Centre, WBS, and GL allocation before processing.

Compliance & Documentation
- Ensure compliance with company SOPs, procurement policies, GST regulations, MSME requirements, and contractual terms.
- Verify mandatory supporting documents

📌 Invoice Executive (Bengaluru)
🏢 Brigade Group
📍 Bengaluru