Position: Sr. Executive - Administration

Department: General Administration

Location: Ahmedabad

Role Summary
The Sr. Executive Administration is responsible for overseeing day-to-day administrative operations, ensuring effective office management, vendor coordination, facility maintenance, and compliance with organizational policies. This role supports smooth functioning across departments by managing infrastructure, logistics, and administrative services.

Key Responsibilities

1. Office & Facility Management
- Ensure smooth functioning of office infrastructure and workspace maintenance
- Manage housekeeping, security, and pantry services
- Oversee maintenance of equipment, furniture, and utilities
- Coordinate with external vendors for repairs and facility upgrades

2. Vendor & Contract Management
- Identify, evaluate, and manage vendors for admin-related services
- Negotiate contracts and ensure cost-effective procurement
- Maintain vendor records and monitor service-level agreements (SLAs)

3. Administration Operations
- Handle office supplies, inventory,



and asset management
- Ensure timely procurement and stock availability
- Implement administrative policies and improve operational efficiency
- Maintain documentation and administrative records

4. Travel & Logistics Coordination
- Manage travel arrangements (flights, hotels, transport) for employees
- Coordinate logistics for meetings, conferences, and events
- Oversee company transport arrangements (if applicable)

5. Compliance & Safety
- Ensure adherence to statutory compliance and safety norms
- Manage insurance, licenses, and government-related documentation
- Support audits and maintain compliance records

6. Budgeting & Cost Control
- Prepare and monitor admin budgets
- Track expenses and identify cost-saving opportunities
- Approve invoices and ensure timely payments

7. Employee Support Services
- Address employee administrative needs and queries
- Ensure availability of workplace facilities and s

📌 Senior Executive (Ahmedabad)
🏢 COD Research
📍 Ahmedabad