Job Description (JD)
Executive Assistant (EA) / Executive Secretary to the Director
Position
Executive Assistant (EA) / Executive Secretary
Reporting To
Director / Managing Director / CEO
Age: Between 25 to 40 Years
Job Purpose
To provide comprehensive administrative, executive, and personal support to the Director by managing schedules, communications, travel, documentation, confidential matters, and ensuring the smooth execution of both business and personal commitments. The role also provides administrative and operational support to the Franchise Training Team by coordinating travel arrangements and assisting with franchise-related operations.
As the organization has multiple Directors, the Executive Assistant will also provide administrative and executive support to other Directors as assigned, ensuring seamless coordination across the leadership team and prioritizing tasks based on business requirements.
1. Executive Support
- Manage the daily calendars, appointments, meetings, and schedules of the assigned Director(s).




- Provide executive and administrative support to multiple Directors based on business priorities and operational requirements.
- Prioritize schedules to maximize productivity across the leadership team.
- Prepare meeting agendas, presentations, and minutes of meetings.
- Follow up on action items and ensure timely completion.
- Coordinate with internal departments, franchise teams, and external stakeholders on behalf of the Directors.
- Maintain flexibility to support additional Directors during peak workloads, travel, meetings, or special projects.

2. Communication Management
- Screen and manage phone calls, emails, and correspondence.
- Draft letters, emails, reports, and official communications.
- Maintain confidentiality of sensitive information.

3. Travel & Logistics
- Arrange domestic and international travel for the Director.
- Book flights, hotels, transportation, and visas.
- Prepare detailed travel itineraries.
- Manage travel expe

📌 Executive Assistant (Pune)
🏢 Brotomotive Autoz
📍 Pune