Job Title:

Executive Assistant

Department:

Administration / Executive Office

Reporting To:

Director / Senior Management

Location:

[Institution Name]

Qualification:
- B.E./B.Tech (Any Engineering Discipline)
- Freshers are encouraged to apply.

Experience:
- 0–1 year

Job Summary

The Executive Assistant will provide administrative and operational support to the Director and Senior Management. The role requires excellent coordination, communication, documentation, and organizational skills to ensure the smooth execution of daily activities, meetings, and institutional initiatives.

Key Responsibilities
- Assist the Director in managing daily schedules, meetings, appointments, and calendars.
- Prepare meeting agendas, record Minutes of Meetings (MoM), and track action items.
- Coordinate with various departments to ensure timely completion of assigned tasks.
- Draft professional emails, letters, reports, presentations, and other official documents.
- Maintain confidential records, files, and management documentation.
- Prepare reports, MIS,



and presentations for management review.
- Follow up with departments on pending tasks and submit status updates to management.
- Coordinate internal meetings, events, and management visits.
- Handle correspondence, phone calls, and official communications on behalf of the Director.
- Organize and maintain digital and physical records.
- Assist in project coordination and implementation of management initiatives.
- Support management in data collection, analysis, and preparing dashboards.
- Coordinate travel arrangements, logistics, and appointments whenever required.
- Perform any other responsibilities assigned by the Director or Management.

Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Good analytical and problem-solving skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Solid documentation and repor

📌 Executive Assistant to Director (Nagavara)
🏢 ONE School of Business
📍 Nagavara