Job Description: Export Documentation ExecutiveJob Title

Export Documentation Executive

Department

Export / Logistics / Supply Chain

Reports To

Export Manager / Logistics Manager

Job Summary

The Export Documentation Executive is responsible for preparing, reviewing, and managing all documentation required for international shipments. This role ensures compliance with international trade regulations, customs requirements, and customer specifications while coordinating with freight forwarders, shipping lines, customs brokers, and internal departments to facilitate smooth export operations.

Key Responsibilities
- Prepare and verify export documentation, including:
- Commercial Invoices
- Packing Lists
- Bills of Lading / Air Waybills
- Certificates of Origin
- Export Declarations
- Insurance Certificates
- Letters of Credit documentation
- Any country-specific export documents
- Ensure all export documents comply with customer requirements and international trade regulations.
- Coordinate with freight forwarders, shipping lines, customs brokers,



and government authorities for timely shipment processing.
- Monitor shipment schedules and ensure documentation is completed before cargo departure.
- Liaise with sales, production, warehouse, and finance teams to obtain accurate shipment information.
- Prepare and submit documentation for customs clearance and regulatory compliance.
- Handle document amendments and resolve documentation discrepancies promptly.
- Maintain accurate digital and physical records of export documents.
- Track export shipments and provide shipment status updates to customers and internal stakeholders.
- Support audits by maintaining organized documentation and records.
- Stay informed about changes in export regulations, customs procedures, and trade compliance requirements.

Qualifications
- Bachelor's degree in Commerce, Business Administration, Logistics, Supply Chain Management, or a related field.
- 2–5 years of experience in export doc

📌 Export Documentation Executive (Gurugram)
🏢 The Partwarehouse
📍 Gurugram