Job Description Receptionist & Admin Executive

Department : Administration

Role Purpose

To create a positive first impression for all visitors and stakeholders while ensuring smooth day-to-day administrative operations. The role is responsible for managing the front office, coordinating office administration activities, supporting employees, maintaining office facilities, and ensuring effective communication and record management.

The role will be evaluated based on:
- Professionalism in handling visitors, calls, and correspondence.
- Employee and visitor satisfaction with front office services.
- Timely closure of administrative requests.
- Accuracy and completeness of documentation and records.
- Office cleanliness, facility upkeep, and vendor management.
- Availability of office supplies without stock-outs.
- Compliance with company policies and administrative procedures.
- Initiative, ownership, reliability, and teamwork.

Key Responsibilities

1. Front Office Management
- Welcome and assist visitors, clients, and vendors in a professional manner.




- Manage the reception area to ensure it is clean, organized, and presentable.
- Handle incoming and outgoing calls, emails, and courier services.
- Maintain visitor records and issue visitor passes.

2. Office Administration
- Coordinate housekeeping, pantry, security, and office maintenance activities.
- Manage office supplies and stationery inventory.
- Raise purchase requests and coordinate with vendors for office requirements.
- Ensure meeting rooms are booked, maintained, and ready for use.

3. Vendor Coordination
- Coordinate with facility vendors for maintenance and repairs.
- Follow up on AMC schedules and service requests.
- Verify invoices and maintain vendor records.

4. Employee Support
- Assist employees with administrative requests.
- Coordinate travel bookings, hotel reservations, and transport arrangements as required.
- Support onboarding by preparing workstations, ID cards, and welcome kits.

5.

📌 Walk-in || Receptionist cum Admin (Mumbai)
🏢 AXIS Electrical
📍 Mumbai