Executive Assistant to Director cum Admin

Department:

Administration

Reporting To:

Director

Location:

Mall Corporate Office / Mall Premises

Job Summary:

The Executive Assistant to the Director cum Admin is responsible for providing high-level administrative and executive support to the Director while ensuring the smooth functioning of the mall's administrative operations. The role requires excellent organizational, communication, multitasking, and coordination skills.

Key Responsibilities:Executive Assistant Responsibilities
- Manage the Director's calendar, appointments, meetings, and travel arrangements.
- Prepare meeting agendas, MOM (Minutes of Meeting), presentations, and reports.
- Screen calls, emails, and correspondence on behalf of the Director.
- Coordinate with internal departments and external stakeholders.
- Draft official letters, emails, notices, and business communications.
- Follow up on action items assigned by the Director.
- Maintain confidential documents and records.
- Organize board meetings, management meetings, and vendor meetings.




- Assist in project coordination and monitor task completion.
- Handle expense reports, reimbursements, and documentation.

Administration Responsibilities
- Oversee daily administrative operations of the mall office.
- Coordinate with housekeeping, security, maintenance, and facility teams.
- Manage office supplies, stationery, and asset inventory.
- Supervise vendor agreements, AMC renewals, and service contracts.
- Ensure smooth functioning of office infrastructure and utilities.
- Coordinate employee ID cards, visitor management, and access control.
- Maintain records of licenses, agreements, insurance, and statutory documents.
- Coordinate with HR, Finance, Leasing, Marketing, and Operations teams.
- Support event arrangements, meetings, and corporate functions.
- Ensure compliance with company administrative policies and procedures.

Coordination & Compliance
- Liaise with government authorities and

📌 Executive Assistant to CEO (Raipur)
🏢 Kamal Laxmi Industries
📍 Raipur