Admin & Operations Coordinator

Location: Thane
Type: Full-Time | High Ownership

What this role really is

This is not a front desk or office assistant role.

You are the central coordination hub of the company, ensuring that day-to-day business operations run smoothly across the office, warehouse, vendors, employees, and founders. Your responsibility is to keep the business organized, proactive, and operationally efficient.

You will coordinate people, tasks, documents, meetings, travel, office administration, procurement, and follow-ups so that every team can focus on execution.

Your job is simple:

Ensure smooth business operations through exceptional coordination, administration, and execution.

Roles & Responsibilities
1. Office Administration
- Manage day-to-day office administration and facilities
- Maintain office infrastructure, equipment, and supplies
- Procure office stationery, pantry items, and operational requirements
- Coordinate housekeeping, security, internet, utilities, and maintenance vendors
- Ensure the office remains organized, functional, and skilled

2.



Operations Coordination
- Coordinate daily activities between:
- Founders
- Warehouse
- Operations Team
- Production Team
- Marketing Team
- Finance Team
- External vendors
- Track pending tasks and ensure timely completion
- Follow up on action items and deadlines
- Escalate delays or operational issues proactively

3. Calendar & Meeting Management
- Schedule meetings, interviews, and internal reviews
- Coordinate founder calendars and appointments
- Prepare meeting agendas, notes, and action items
- Track follow-ups and ensure decisions are executed

4. Vendor & Service Management
- Coordinate with:
- Courier partners
- Office vendors
- Facility service providers
- Internet and utility providers
- Equipment suppliers
- Maintain vendor records, contracts, and contact information
- Track renewals and service schedules

5. Procurement & Asset Management
- Purchase office and operational

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