Job Title:

Executive Assistant

Department:

Administration / Management

Reports To:

Director

Job Summary:

The Executive Assistant provides high-level administrative and operational support to the Director. The role requires excellent organizational skills, discretion, professionalism, and the ability to manage multiple priorities while ensuring the smooth functioning of executive office operations.

Key Responsibilities: Executive Support
- Manage the executive's calendar, appointments, meetings, and travel arrangements.
- Prioritize and coordinate daily schedules to ensure efficient time management.
- Screen calls, emails, and correspondence, responding where appropriate.
- Prepare agendas, presentations, reports, meeting minutes, and other business documents.
- Draft skilled emails, letters, and official communications.

Coordination & Communication
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Coordinate meetings, conferences, and business events.




- Follow up with department heads on action items and project updates.
- Maintain effective communication across all departments.

Administrative Management
- Maintain confidential records, files, and documentation.
- Organize and maintain digital and physical filing systems.
- Track important deadlines, approvals, and commitments.
- Handle expense reports, reimbursements, and basic office administration.

Project & Task Management
- Monitor ongoing projects and ensure timely completion of assigned tasks.
- Prepare MIS reports, dashboards, and status updates for management.
- Coordinate cross-functional initiatives as directed by the executive.
- Conduct basic research and compile information for decision-making.

Confidentiality & Compliance
- Handle sensitive information with complete confidentiality.
- Ensure compliance with company policies and standard operating procedures.
- Support management during audits, board meetings, and strategic initiatives.

📌 Executive Assistant (Bhopal)
🏢 Sports Utility
📍 Bhopal