Alora Designs is a boutique architecture and interior design studio creating bespoke residential, commercial, and hospitality spaces. We are looking for an organized, proactive, and detail-oriented Office Administrator who can become the operational backbone of our growing studio.
If you enjoy bringing structure to rapid-paced creative environments, coordinating people, and ensuring smooth day-to-day operations, we'd love to hear from you.
Key Responsibilities
Office Operations
- Manage the day-to-day administrative operations of the studio.
- Ensure office supplies, equipment, and workspace requirements are maintained.
- Coordinate with vendors for office-related requirements and maintenance.
- Maintain organized physical and digital records.
Team Coordination
- Allocate daily tasks to the design team based on project priorities.
- Track task completion and follow up on pending deliverables.
- Maintain employee attendance, leave records,
and basic HR documentation.
- Assist management in ensuring smooth internal communication.
Meeting & Vendor Coordination
- Schedule and coordinate meetings with vendors, consultants, and external stakeholders.
- Manage meeting calendars and ensure timely follow-ups.
- Prepare meeting agendas and document key action items where required.
Recruitment & HR Support
- Coordinate the recruitment process by screening applications and scheduling interviews.
- Communicate with shortlisted candidates throughout the hiring process.
- Prepare offer letters, employment contracts, and onboarding documentation.
- Support employee onboarding and maintain personnel records.
Finance & Administration Support
- Record day-to-day financial transactions.
- Maintain expense records and payment logs.
- Prepare payment receipts, invoices, and supporting administrative documents.
- Coordinate with the finance team or accountant to ens