Job Description:

1. Calendar Management:

Maintain and manage the calendars of nursing executives, scheduling meetings, appointments and conferences as required.

2. Meeting Coordination:

Coordinate and schedule department meetings, ensuring the availability of key personnel, reserving meeting rooms and preparing agendas and materials.

3. Communication:

Serve as a primary point of contact for the nursing department, handling phone calls, emails and inquiries and directing them to the appropriate individuals.

4. Documentation:

Prepare, review and distribute memos, reports, presentations and other departmental documents as needed.

5. Travel Arrangements:

Arrange travel accommodations, itineraries and expense reports for nursing executives traveling for conferences or meetings.

6. Data Management:

Maintain and organize departmental databases, files and records, ensuring that information is up-to-date and readily accessible.

7. Budget Support:

Assist with budget-related tasks, including tracking expenses, processing invoices and monitoring budget reports.

8.



Project Assistance:

Provide support for departmental projects and initiatives, including research, data analysis and report preparation.

9. Staff Scheduling:

Assist with staff scheduling and ensure appropriate staffing levels are maintained.

10. Coordination of Special Events:

Assist in planning and organizing departmental events, workshops, or recognition programs.

11. Policy Compliance:

Ensure departmental policies and procedures are followed and help monitor compliance with regulatory requirements.

12. Confidentiality:

Handle sensitive and confidential information with discretion and professionalism.

13. Inventory Management:

Manage office supplies and equipment, ensuring that necessary resources are readily available.

Required Skill Sets:

1. Proficiency in office software and tools, including Microsoft Office (Word, Excel, PowerPoint, Outlook).

2. Solid organizational and multitasking

📌 Executive Assistant (Pune)
🏢 Jehangir Hospital
📍 Pune