Position: Personal Secretary to the Managing Director
Department: Executive Office
Location: Jaipur
Industry: Real Estate

About the Role

We are looking for a highly organized, proactive, and skilled Personal Secretary to provide dedicated administrative and executive support to the Managing Director. The ideal candidate should possess excellent communication skills, maintain confidentiality, and be capable of handling multiple responsibilities in a fast-paced environment.

Key Responsibilities
- Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MOM).
- Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
- Draft professional emails, letters, presentations, reports, and official documents.
- Maintain confidential records, files, and important business documents.
- Coordinate with internal departments, clients, consultants, vendors, and external stakeholders.
- Track pending tasks, commitments, and deadlines,



ensuring timely completion.
- Arrange travel bookings, hotel accommodations, and itineraries.
- Handle office administration related to the MD's office.
- Assist in organizing business events, client meetings, and company functions.
- Maintain discretion while handling sensitive business information.
- Perform any additional assignments as directed by the Managing Director.

Required Skills
- Excellent verbal and written English communication is mandatory.
- Strong interpersonal and coordination skills.
- Exceptional organizational and time management abilities.
- High level of professionalism and confidentiality.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to multitask and work under pressure.
- Smart, presentable, and confident personality.

Qualification
- Bachelor's degree in any discipline.
- Additional certification in Secretarial Practice, B

📌 Personal Secretary to Managing Director (Jaipur)
🏢 Urbangaon properties pvt.ltd
📍 Jaipur