Job Description – Executive Secretary to Managing Director

Job Title: Executive Secretary to Managing Director
Department: Managing Director’s Office
Location: Chennai
Company: VGN Projects Estates Pvt. Ltd.
Industry: Residential Real Estate / Construction
Experience Required: 5–10 Years
Job Purpose

To provide high-level executive, administrative, and coordination support to the Managing Director, ensuring effective management of schedules, meetings, correspondence, follow-ups, confidential information, and coordination with internal and external stakeholders. The role requires exceptional organizational ability, discretion, communication skills, and solid follow-through on matters assigned by the Managing Director.

Key Responsibilities

1. Executive & Administrative Support
- Provide comprehensive secretarial and administrative support to the Managing Director.
- Manage the MD’s calendar, appointments, meetings, and daily schedules.
- Prioritize and coordinate meetings based on urgency and business requirements.
- Prepare meeting agendas, presentations, reports,



correspondence, and other documents as required.

2. Meeting Coordination & Follow-Up
- Schedule and coordinate Management, Project Review, Departmental, and external meetings.
- Prepare Minutes of Meetings (MoM) and circulate action points to concerned stakeholders.
- Maintain an action tracker and follow up with Department Heads and functional teams for timely closure.
- Provide regular status updates to the MD on pending and completed action items.

3. Correspondence & Communication
- Draft and review emails, letters, presentations, reports, and official communications on behalf of the MD.
- Screen and prioritize incoming calls, emails, requests, and correspondence.
- Coordinate with senior management, employees, consultants, vendors, customers, and external stakeholders.

4. MIS & Management Reporting
- Collect periodic MIS reports and updates from various departments.
- Consolidate information and

📌 Executive Secretary to MD (Chennai)
🏢 VGN Projects Estates
📍 Chennai