Job Title:
Senior Executive – Administration

Location:

Aerospace, Near Airport, Bangalore

Department:

Administration

Reports To:

BU Head & HR Manager

Job Summary

The person is responsible for managing front desk operations, handling administrative tasks, and ensuring smooth day-to-day office functioning. The role requires excellent communication skills, multitasking ability, and a qualified approach.

Key Responsibilities

1. Front Office Duties
- Greet and welcome visitors, clients, and employees professionally.
- Handle incoming calls, emails, and inquiries.
- Maintain visitor records and issue visitor passes.
- Manage reception area cleanliness and presentation.

2. Administrative Support
- Maintain office records, files, and documentation & stock management.
- Coordinate courier, dispatch, and inward/outward registers.
- Assist in scheduling meetings and managing calendars.
- Support HR/Admin in onboarding documentation.

3. Office Management
- Monitor office supplies and place orders when required.
- Coordinate with vendors and service providers.




- Ensure smooth functioning of office equipment (printer, internet, etc.).
- Assist in organizing meetings, events, and travel arrangements.

4. Coordination & Support
- Support internal teams with administrative requirements.
- Follow up on tasks assigned by management.
- Maintain MIS reports and basic data entries.
- Coordinate shipment receiving, tracking, and dispatch of service materials, spare parts, and equipment across locations.
- Manage cargo collection from airports, courier offices, and logistics partners, ensuring timely delivery to customer sites.
- Coordinate with courier partners (Blue Dart, Urban Cargo, etc.) for domestic shipments.
- Arrange cab bookings, hotel accommodations, and travel logistics for service engineers and visitors.
- Support the service team with spare parts, UPS, tools, and material movement requirements.
- Prepare and update service invoices and coordinate dispatch of do

📌 Senior Executive – Administration (Bengaluru)
🏢 NMTronics India
📍 Bengaluru