Role & responsibilities
- Manage daily office operations and administrative tasks.
- Maintain project files, contracts, permits, and construction documentation.
- Prepare, organize, and file correspondence, reports, and meeting minutes.
- Coordinate communication between project managers, site engineers, subcontractors, suppliers, and clients.
- Handle incoming calls, emails, and visitor inquiries professionally.
- Assist with preparing quotations, purchase orders, invoices, and payment documentation.
- Track office supplies and coordinate procurement of materials and
- Schedule meetings, site visits, and appointments.
- Monitor document revisions and ensure proper document control.
- Maintain databases, spreadsheets, and project tracking records.
- Assist with tender documentation and contract administration.
- Ensure compliance with company policies and health and safety documentation requirements.
- Coordinate courier services, deliveries, and vendor communications.
- Perform other administrative duties assigned by management.
- Housekeeping management.