Saman Tea Private Limited is the country's largest exporter of tea and refined sunflower oil. Our business is export-driven, supported by a small volume of imports. We're looking for a meticulous documentation qualified to own the paperwork that keeps our shipments moving accurately, compliantly, and on time.
Role Overview
As Import & Export Executive (Documentation), you will manage end-to-end export documentation and the limited import documentation that supports our operations. You'll be the coordination point between our shipping lines, CHA, CFS, and banks — making sure every consignment ships on correct, compliant paperwork.
Key Responsibilities
- Shipping & Line Coordination
- File shipping instructions (SI) and place container bookings with shipping lines
- Coordinate schedules, cut-offs, and equipment/container availability
- Coordinate with CHA (Customs House Agent) for customs clearance
- Coordinate with CFS (Container Freight Station) for container pickup, movement, and storage of goods
- Manage factory sealing and self-sealing (e-seal) procedures,
including customs intimation
- File VGM (Verified Gross Mass) declarations
- Export Documentation
- Prepare and correctly file shipping bills on ICEGATE
- Prepare commercial invoices, packing lists, and LC-compliant document sets for bank submission
- Create and process Certificates of Origin (COO) — preferential and non-preferential
- Generate and reconcile eBRC (electronic Bank Realisation Certificates)
- Import Documentation (light volume)
- File Bill of Entry for home consumption
- File Warehousing Bill of Entry for bonded goods, plus ex-bond clearance as needed
- DGFT Schemes & Licensing
- Work with Advance Authorisation (formerly Advance Licence) for duty-free input imports
- Manage EPCG (Export Promotion Capital Goods) licences — application, tracking, and export-obligation fulfillment
Document Control
- Thoroughly check and verify all import/export documents for accuracy and compliance