Job Summary

We are seeking a detail-oriented and proactive HR & Ops Administrator to support our U.S. Staffing operations from our offshore office. This role is responsible for managing end-to-end administrative, onboarding, compliance, employee lifecycle, documentation, and operational support activities for consultants placed with U.S. clients.

The ideal candidate should have strong organizational skills, excellent communication abilities, and experience working with U.S. staffing processes, employment documentation, and HR ops

Key Responsibilities :-

HR Operations
- Coordinate the onboarding process for recent hires.
- Prepare and maintain employee records, personnel files, and HR databases.
- Manage employee lifecycle activities including onboarding, status changes, leave tracking, and offboarding.
- Draft employment-related communications, offer letters, experience letters, and HR correspondence.
- Coordinate background verification and employment verification processes.
- Maintain employee documentation in compliance with company policies.

U.S. Staffing Operations




- Support onboarding for W-2, C2C, and 1099 consultants.
- Coordinate consultant documentation prior to project start dates.
- Track consultant start dates, extensions, and assignment end dates.
- Monitor expiring work authorizations, contracts, and compliance documents.
- Maintain consultant records and operational trackers.
- Coordinate with recruiters, account managers, payroll, and finance teams to ensure timely onboarding.

Immigration & Compliance Support
- Track visa expirations, EAD renewals, passport validity, and immigration-related documentation.
- Coordinate with immigration attorneys for required documentation and case status updates.
- Maintain compliance records for I-9 documentation (where applicable), work authorization documents, and client-specific compliance requirements.
- Assist with document collection for immigration filings such as H-1B, I-140, PERM, and related petitions.

📌 US Staffing Administration Executive (Bengaluru)
🏢 engineersmind
📍 Bengaluru