Executive Assistant

Job Description | July 2026Location: Ahmedabad

Employment Type: Full Time

Reporting To: Executive Director

Number of Vacancies: 1Experience Required: 4–7 years

About the Role

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and strategic support to the Executive Director. The ideal candidate will manage schedules, coordinate internal and external communications, oversee executive priorities, and ensure seamless execution of organizational activities. This role requires exceptional discretion, strong communication skills, attention to detail, and the ability to work in a rapid-paced environment while handling confidential information.

Key Responsibilities

1. Executive Support
- Manage the Executive Director's calendar, appointments, meetings, and travel arrangements.
- Prioritize and coordinate daily schedules to maximize productivity.
- Prepare agendas, presentations, reports, briefing notes, and meeting materials.
- Screen, prioritize, and respond to emails, phone calls,



and correspondence on behalf of the Executive Director where appropriate.
- Maintain confidential files, records, and executive documentation.

2. Meeting & Communication Management
- Schedule and coordinate internal and external meetings across departments and stakeholders.
- Record meeting minutes, track action items, and follow up to ensure timely completion.
- Draft professional emails, letters, presentations, and official communications.
- Act as a liaison between the Executive Director and internal teams, partners, consultants, and external stakeholders.

3. Project Coordination
- Monitor progress of strategic initiatives and organizational priorities assigned by the Executive Director.
- Coordinate with department heads to collect updates, reports, and project information.
- Track deadlines and ensure timely execution of assigned tasks across departments.
- Assist in planning organizational ev

📌 Executive Assistant (Bodakdev)
🏢 Ashray Foundation
📍 Bodakdev